Help & FAQ

Kisan Hisab is a farm accounting and record-keeping app for farmers. It keeps crop income and expenses, money to receive and to pay, labour attendance and wages, farm work, contract farming and each crop’s profit in one simple farm book on your phone.

It is free to download on Google Play and the App Store, in six languages: Gujarati, Hindi, English, Marathi, Punjabi and Kannada.

Yes. Everything in your book works with no network at all: adding entries, crops, parties, attendance, contracts and reports.

Internet is needed only to back up to or restore from Google Drive, to buy Pro, to sign in, and for Cloud Sync.

Your records are saved on your phone.

When “Cloud Sync” is on, a copy of the book is also kept on our server, so it can come back on a new phone.

Without a backup or “Cloud Sync”, if the phone is lost or the app is removed, the records cannot be brought back. Please make a backup: see the backup questions below.

No. The app works fully without an account, and your records stay on your phone.

Signing in lets your Pro plan follow you to another phone, and lets “Cloud Sync” keep a copy of your book.

To sign in, open “More” and tap “Sign in”, just under your profile. To sign out, tap “Sign out” at the bottom.

With “Cloud Sync” on, signing out pauses sync for the books on your phone until you sign in again. Nothing is deleted, and changes not yet sent wait for the same account.

1. 1Open “More” > “Farms” and check your farm.
2. 2On “Home”, tap “Start a crop season” and choose your crop.
3. 3Open “Entries” and add what you sold with “Income”, and what you spent with “Expense”.
4. 4Open “Parties” and add the people you buy from, sell to and pay.
5. 5Open “More” > “Backup & data” and set up a backup.

1. 1On “Home”, tap the round green button at the bottom right (“All actions”).
2. 2A list opens: “What do you want to do?”. Type a word to search it, then tap what you need.

The “More” tab also has “Reports”, “Attendance”, “Farms”, “Categories” and “Crops”.

1. 1On “Home”, find “Quick actions” and tap “Edit”.
2. 2Tap the minus mark on a button to remove it. Tap one under “Add action” to add it. Press and hold a button to move it.
3. 3Tap “Save”.

1. 1Open “More” > “App settings”.
2. 2Tap “Language” and choose. The app changes at once.
3. 3For money, tap “Currency & Format”, choose, and tap “Save”.

1. 1On “Home”, under “Active crops”, tap “View all”.
2. 2Tap “Start a crop season” at the bottom.
3. 3Tap your crop. If it is not in the list, tap “Add custom crop”.
4. 4Choose the farm, set the “Start date”, and tap “Save”.

• You need at least one farm first.
• The start date cannot be in the future.

1. 1Open the crop from “My crops”.
2. 2Tap the round three-dot button at the top right. “Crop options” opens.
3. 3Choose “Rename season”, “Edit season dates”, “Change crop type” or “Change farm”.

• “Edit season dates” changes the start date only.
• Changing the crop type or farm moves all its entries with it. Nothing is deleted and no amount changes.

A crop is deleted in two steps: first archive it, then delete it forever. This is so that nobody loses a season's records with one wrong tap.

1. 1Open the crop from “My crops”.
2. 2Tap the round three-dot button at the top right, then “Archive crop season”, then “Archive”.
3. 3Go back to “My crops” and tap the box icon at the top right. “Archived crops” opens.
4. 4Under the crop, tap “Delete forever”.
5. 5Read “WHAT WILL BE DELETED”, tick “I understand this cannot be undone”, and tap “Delete forever”.

This cannot be undone. The crop and its entries, activities, photos and contract are removed. Labour days and wages already paid are kept.

If only the crop is wrong, use “Change crop type” instead and keep your entries.

1. 1Open “My crops” and tap the box icon at the top right.
2. 2Under the crop, tap “Bring back” and confirm.

The crop comes back with all its entries, and they count in your totals again.

1. 1Open the crop and tap “Finish season” at the top right.
2. 2Set the “End date” if needed and tap “Close season”.

Nothing is deleted, and money still pending stays pending. The crop moves under “PAST”.

To open it again: tap the three-dot button and choose “Reopen this season”.

1. 1Open “More” > “Crops”.
2. 2Tap the crop, then “Start new season”.
3. 3Choose the farm and date and tap “Save”.

Each season keeps its own entries and its own profit.

1. 1Open “More” > “Crops”.
2. 2Tap “Add” at the top right.
3. 3Type the name, choose a category, and tap “Save”.

A crop you added can be deleted only while nothing uses it. Once it has a season, the app offers “Archive” instead, so that season is not left without a crop.

1. 1Open “More” > “Farms”.
2. 2To add: tap “Add farm”, type the “Farm name”, and tap “Save farm”.
3. 3To change: tap the farm, then the pencil at the top right.

1. 1Open “More” > “Farms” and tap the farm.
2. 2Tap the pencil at the top right, then the red bin at the top right.

• A farm with crops or entries can only be archived. It leaves your lists; its records are kept.
• A farm that was never used is deleted.
• The last farm cannot be removed. Add another one first.

1. 1Open “Entries” and tap “Income” or “Expense” at the bottom.
2. 2Choose the crop under “Crop season”.
3. 3For an expense, choose the “EXPENSE CATEGORY”.
4. 4Enter the money: either “Quantity × Rate” or “Total amount only”.
5. 5Under “MORE DETAILS (OPTIONAL)” you can set the date and the party.
6. 6Choose “Pending” if the money has not been paid yet, and set the “DUE DATE”.
7. 7Tap “Save income” or “Save expense”.

The question mark at the top of the form explains every field.

1. 1Open “Entries” and tap the entry.
2. 2Tap the pencil at the top right.
3. 3Change what is wrong and tap “Save changes”.

1. 1Open “Entries” and tap the entry.
2. 2Tap the red bin at the top right.
3. 3Tap “Delete”.

A deleted entry cannot be brought back. Its photos go with it.

Two kinds of entry are made by the app and are changed where they were made:

• A wage paid to a labourer. Change it in “Attendance”, in that labourer's payments.
• Money received on a contract. Change it on the contract.

1. 1Save the entry as “Pending”.
2. 2Later, open the entry.
3. 3Tap “Part received” (or “Part paid” on an expense), enter the amount, and tap “Save payment”.
4. 4When all of it is paid, tap “Fully received” or “Fully paid”.

Each payment is listed on the entry and can be changed or removed there.

1. 1In the entry form, or on a saved entry, tap “Receipt / photo”.
2. 2Choose “Camera”, “Gallery” or “File”.

The photo is kept inside the app. It does not show in your phone's gallery.

1. 1In the income form, enter the full sale amount first.
2. 2Tap “Sale-related expenses”.
3. 3Choose what it was, enter the amount, and tap “Save expense”.

It is saved as a separate expense. The sale stays at its full amount, so your income and your costs are both right.

1. 1Open “More” > “Categories”.
2. 2To add: tap “Add” at the top right.
3. 3To change or remove: tap the category and choose “Edit”, “Archive” or “Delete”.

A category that has expenses can only be archived, so those expenses keep their name.

1. 1While adding a sale or an expense, tap the unit beside the quantity.
2. 2Tap “Add a unit”.
3. 3Write a name, and choose “Weight”, “Litres” or “Count”. For a weight, enter how many kg are in one.
4. 4Tap “Save”. The unit is chosen on the entry and stays in the list.

• The app's own “Man” is always 20 kg. If your man is 40 kg, make your own unit.
• To change, hide or archive a unit, tap “Manage units” in the same list.

1. 1Open “More” > “App settings” > “Units”, or tap “Manage units” in the unit list.
2. 2Tap a unit to see what you can do with it.

• Your own unit: “Edit” changes its name or size. Whether it is a weight, litres or a count is set when it is made and cannot change.
• A unit of the app: “Hide from the list” takes it out of the list, and “Show in the list” brings it back. Its size cannot change; make your own unit instead.
• “Archive” takes your unit out of the list. To bring it back, tap “Show the archive”, then “Bring back”.
• “Delete” works only for a unit no entry uses. A unit in use can only be archived, so no saved entry loses its unit.

A new size counts for new entries only. Entries already saved keep the size they were saved with.

“Delete” removes the unit for good.

1. 1Open “Entries”.
2. 2Tap the filter icon at the far top right (“Filter entries”).
3. 3Choose a date range, “Crop”, “Party” or payment status, then tap the button at the bottom.

The arrows icon beside it changes the order, for example “Largest amount first”.

1. 1Open “Parties” and tap the plus button.
2. 2Type the name, or tap “Select from contacts”.
3. 3Tap “Roles” and tick what they are: “Buyer / Trader”, “Vendor / Shopkeeper”, “Labour”, “Vehicle / Transport” or “Agent / Dalal”. One person can be more than one.
4. 4Tap “Save party”.

1. 1Open “Parties” and tap the party.
2. 2Tap the pencil at the top right.
3. 3Change it and tap “Save party”.

A party cannot be deleted, because your old entries carry its name. You can archive it instead.

1. 1Open the party and tap the box icon at the top right.
2. 2Confirm.

It leaves your lists and pickers. Old entries stay as they are.

To bring it back: on “Parties” tap the box icon at the top, open the party, and tap “Bring back”.

• “to receive”: money this party still has to give you.
• “to pay”: money you still have to give them. For a labourer this includes unpaid wages.
• “Income”: everything you sold to them, paid or not.
• “Expense”: everything you bought from or paid to them.
• “Wages due”: attendance days not paid yet.

1. 1Open “More” > “Attendance” and tap “Add worker”.
2. 2Choose the labourer, or add a new party.
3. 3Choose how they are paid:

• “Per day”: a usual daily wage, filled in for you each day.
• “Ask every day”: you type the amount each day.
• “Attendance only”: only days are counted, for a monthly salary.
• “By weight”: paid per kg picked.

4. 4Tap “Add to attendance”.

1. 1Open “Attendance” and tap “Log attendance” on the labourer's card.
2. 2Choose “Present”, “Half day” or “Absent”.
3. 3Check the amount and tap “Save the day”.

• To change a day, open it again and save.
• To remove it, open it and tap “Clear”.
• For an earlier date, use the arrows on the date bar at the top. A future date cannot be marked.

No. Each labourer has one entry per day, so that a day is never counted twice.

What you can do:

• Add both amounts together and type the total for the day. Write the split in the note.
• Or add the second job as an expense in “Entries”, with this labourer as the party and the other crop.

Do not do both for the same work, or it will be counted twice.

1. 1Set the labourer to “By weight” with a rate per kg.
2. 2Open the day. Type each weight in kg and tap “Add”. Each weight is saved at once.
3. 3The app adds the weights and works out the wage.

• A different price for one day: tap “Change rate”.
• A wrong weight: tap the cross at the end of its line.

1. 1Open the labourer's day.
2. 2Under “WHO ELSE CAME?”, tap a name, or tap “Name” to add one.
3. 3Check the amount: it is one amount for everyone. Then tap “Save the day”.

A name is only a label. All the money stays in the one labourer's account.

To add, rename or remove names, tap the icon at the end of that title.

1. 1Open “Attendance” and tap the labourer.
2. 2Tap “Payment”, then “Record a payment”.
3. 3Tap “Pay it all”, or type a smaller amount for a part payment. With nothing owed, the amount is kept as an advance.
4. 4Choose the crop the work was for and tap “Pay and record expense”.

The payment is added to your expenses under that crop.

1. 1Open the labourer and tap “Payment”.
2. 2On the payment, tap the pencil to change it, or the bin to delete it.

A deleted payment is removed from your expenses, and the amount goes back to pending.

Marking a day only adds to what you owe the labourer. It becomes an expense when you pay.

This is so a wage is never counted twice, once as a day and once as a payment.

1. 1Open the labourer and tap “Edit config”.
2. 2Change the wage type or amount and tap “Save changes”. Days already marked keep their old amount.

• To stop for now, turn on “Pause attendance tracking”. Their history is kept.
• To take them off, tap “Remove from attendance”. They stay in “Parties”, and money still owed keeps showing until you pay it.

Use it when a trader agrees in advance to buy your crop, and pays in parts.

1. 1Open “More”.
2. 2Under “FEATURES”, turn on “Contract farming”.

A “Contracts” tab appears. Turning it off later deletes nothing.

1. 1Open “Contracts” and tap the plus button.
2. 2Choose the trader, the crop and the farm.
3. 3Go through the steps: what is included, the cuts, and how you will be paid.
4. 4On the last step, tap “Create contract”.

1. 1Open the contract.
2. 2For money: tap “Receive payment”, choose the kind, enter the amount, and tap “Save payment”.
3. 3For a harvest: open “Harvests”, then “Add harvest”.

A harvest records the date and quantity only. It is not money.

1. 1Open the contract and tap the three-dot button at the top right.
2. 2Choose “Mark it complete” or “Cancel the contract”.
3. 3To put it away, choose “Archive”.

A contract can be deleted only after it is archived.

Deleting removes its payments, cuts and harvests for good.

Most contract money has been promised but not yet received. If it were added to your farm income, your profit would look bigger than the money you have.

So only contract money you have actually received counts in a crop's profit. What is still to come is shown on the contract.

1. 1Open “More” > “Backup & data”.
2. 2Tap “Connect Drive” and sign in with your Google account.
3. 3Tap “Back up”.
4. 4Tap “Auto-backup” and choose how often. The backup then runs when you open the app.

Backups are kept in your own Google Drive. We cannot see them.

1. 1On the old phone, make a backup to Google Drive.
2. 2On the new phone, install the app and finish the first steps.
3. 3Open “More” > “Backup & data” and tap “Connect Drive” with the same Google account.
4. 4Tap “Restore”, tap the backup, then “Replace”.

Restoring replaces everything now in the app with the backup.

1. 1Open “More” > “Backup & data”.
2. 2Tap “Export a copy”.
3. 3Tap “Share it” to send the file to yourself.

The file holds everything, photos included.

To bring it back, on your phone or a new one: on the same screen tap “Import a backup”, choose the file and confirm.

Bringing the file back replaces everything now in the app with what is in the file.

1. 1Open “More” > “Reports” and tap a report.
2. 2Tap the filter button at the top right to choose the period, crop or farm.
3. 3Tap “Export PDF”, then “Share”.

To print, share the PDF to a printer app. All reports are free.

1. 1Open “More” > “Backup & data”.
2. 2At the bottom, tap “Erase all data”.
3. 3Tick “I understand these records cannot be brought back” and tap “Erase”.

This removes every record and photo from the phone and cannot be undone. Make a backup first. Backups already in Google Drive are kept.

“Cloud Sync” keeps a copy of your book on our server and updates it as you work. If your phone is lost or replaced, your book comes back on the new phone.

You do not need it. The app works fully without it, with or without internet.

• It comes with Kisan Hisab Pro, and stays off until you turn it on.
• Your phone always keeps its own full copy. Changes made with no signal go up when the signal is back.

1. 1Open “More” and tap the “Cloud Sync” card.
2. 2Read what is kept, then tap “Turn on Cloud Sync”.
3. 3If you are not signed in, tap “Continue with Google”, or on iPhone “Continue with Apple”.
4. 4Your book goes up. Keep using the app; if it stops, it carries on from there next time.

• Cloud Sync needs Pro on the account you sign in with. Without Pro, the card opens the plans first.

1. 1Install Kisan Hisab on the other phone.
2. 2When it first opens, choose “Get my book from Cloud Sync”. Already set up, with no records yet? Open “More” > “Cloud Sync” and tap “Get my book”.
3. 3Sign in with the Google or Apple account your book is kept under.
4. 4Choose your book. It comes to your phone and keeps syncing here.

• Your phone already has its own book? On Home, tap your book's name at the top, tap your book from the cloud, then “Add book”. The two books stay apart and are never mixed.
• It needs Pro on the account. Without Cloud Sync, use a Google Drive backup instead.

1. 1Open “More”. In the “Cloud Sync” card, tap “Your phones”.
2. 2Each phone shows its name, the app version and when it last synced. Your phone is at the top.
3. 3To stop a lost or old phone syncing, tap “Remove” beside it and confirm.

• The removed phone stops syncing within an hour and keeps its own copy of your books. If it never comes online again, that copy cannot be erased from it.
• Your phone cannot remove itself. To stop syncing here, sign out.
• Removed a phone by mistake? On that phone, tap “Sync this phone again” and sign in with the same account.

A change could not go to the cloud, for example because the same record was changed or deleted on another phone first. It is kept on your phone, and nothing is lost.

1. 1Open “More” > “Cloud Sync” and tap “See changes”.
2. 2Each change says why it was not saved.
3. 3Tap “Use my change” to send your version on top of the cloud's, or “Keep cloud version” to keep the cloud's version.

“Keep cloud version” throws your change away, and it cannot be brought back.

Cloud Sync runs until the paid time ends, then pauses by itself. You are told before that day.

• Nothing on your phone is deleted, and the app keeps working offline.
• Changes you make wait on your phone, and the copy on our server is kept.
• Tap “Renew Pro” or buy Pro again, and sync carries on in the same book from where it stopped.

Yes, keep it. Cloud Sync is not a backup: a record you delete is deleted in the cloud and on your other phones too.

Drive keeps its own copies, apart from the cloud, so you have a way back after a mistake.

• While a book has a copy in the cloud, a backup is not restored over it, so nothing replaces the cloud copy by mistake.

1. 1Open “More” and tap the “Cloud Sync” card.
2. 2Tap “Members”. It shows only while the open book syncs with “Cloud Sync”.
3. 3Tap “Add member”. You get a joining link and a QR code for one person.
4. 4Send the link by “WhatsApp”, “Email”, “More apps” or “Copy link”. Is the person next to you? They scan the QR code with their phone camera.

• The joining link works for 7 days and only once. To add another member, tap “Add member” again.
• One book has up to 5 members, you included. Joining links not used yet count too.
• Joining links not used yet are listed there too. On the phone that made a link, “Send again” sends it again. A link made on another phone shows only “Cancel”: cancel it and add a new one.
• Only the book's owner can add members.

Anyone who opens the link can join and see and change everything in the book. Send it only to the person you mean.

1. 1Open the joining link you were sent.
2. 2The app shows who sent it and for which book. Tap “Join with Google” or “Join with Apple”. Already signed in? Tap “Join”.
3. 3You join at once, and the book comes to your phone.

• No app on the phone yet? The link opens Google Play or the App Store. On Android, the app opens on the link after installing.
• On an iPhone, open the link again after installing. Or tap “I have a joining link” on the app's first screen and paste the link.
• The joining link works for 7 days and only once. Expired or already used? Ask the book's owner for a new one.

Every member can see and change everything in the book. Each member works on their own phone, with their own account.

• Once a book has more than one member, an entry's page says who added it.
• Members see each other's names, never their email addresses.
• Only the owner can add or remove members.
• Changes reach every phone in the book when that phone has internet.

1. 1Open “More” and tap the “Cloud Sync” card.
2. 2Tap “Members”.
3. 3Tap “Remove” beside the member, then confirm.

• They can no longer see or change the book. What they already synced stays in it.
• Their phone locks the book the next time it connects to the internet. Until then, an offline phone keeps it.
• Someone used your link by mistake? Remove them the same way.

Changes they have not synced yet will never reach your book.

1. 1Open “More” and tap the “Cloud Sync” card.
2. 2Tap “Members of this book”.
3. 3Tap “Leave this book”, then “Leave”.

• The book is removed from your phone. Everything you added stays in the book for the owner, who can add you again.
• Changes not sent yet? The app asks first: “Stay” and let them sync over the internet, or “Save first” to keep them in a file.
• Removed by the owner? The book locks on your phone. Save unsent changes with “Save my unsent changes”, then tap “Remove from this phone”.

Changes that were never synced do not reach the book once you leave.

No. A book syncs on its owner's Pro, for every member. In the list of books (tap your book's name at the top of Home), it shows “Owner”.

• When the owner's Pro ends, the book shows “Paused” for every member, and nothing syncs until it is back.
• Nothing on any phone is deleted, and sync carries on once the owner buys Pro again.
• You can still join a paused book. It comes to your phone once the owner's Pro is back.

With “Cloud Sync” on, bill photos, receipts and documents you attach from now on go up with your book and reach your other phones.

• Ones attached before this update stay on your phone, marked “On this phone only”.
• A photo is made smaller before it goes, and its location is removed. Nobody can see where it was taken.
• Your entries never wait for photos. They sync first.

• “Backing up”: saved on your phone. It goes up when there is a signal.
• “On this phone only”: added before the update, and not backed up yet.
• “File too large to back up”: a photo over 10 MB or a file over 8 MB. It stays on your phone and is never deleted.
• “Not backed up”: saved on your phone, but it could not be backed up. Attach it again. This one stays until you delete it.
• “Could not be read”: your phone could not read it. Attach it again. This one stays until you delete it.
• “Not on this phone yet”: it is on another phone of the book. It comes down by itself when your phone is online.
• “Photo not available”: it is no longer in the cloud or on your phone. The entry itself is safe.

With no mark, the photo is backed up.

Yes. Photos and bills go up on mobile data too, made smaller first. Small previews always come down, and a full photo comes down when you open it.

• With no connection they wait, and go by themselves when you are back online.

1. 1Open “More” and go to the bottom. “Delete account” shows while you are signed in.
2. 2Read what is deleted and what stays, then tap “Delete account”.
3. 3Tick “I understand that my cloud data cannot be recovered after 30 days.”, confirm, and sign in once more with the same account.

Your account and the cloud copies of the books you own are deleted 30 days later. Every book on your phone stays and keeps working, and Drive backup carries on.

Changed your mind? Before that date, tap “Cancel deletion” in “More” and sign in with the same account.

No app at hand? Ask for the deletion by email. The steps are at khetihisab.com/delete-account.

After the 30 days, your cloud data cannot be brought back.

No. Your phone stops sending and getting changes, and you keep working in your book with every record in it. The copy on our server is kept as it is, and you can turn sync on again at any time.

You can ask for the cloud copy of a book to be removed. It is deleted 30 days later, and every record stays on your phone.

If you turn Cloud Sync on again before then, the copy is kept.

Free for everyone: entries, crops, parties, attendance, contracts, all reports and backup.

Pro adds: adding new farm activities, reminders, choosing how many backups are kept, and Cloud Sync.

Records you already have are never locked.

1. 1Open “More” and tap “See plans”.
2. 2Choose “Monthly”, “Yearly” or “Lifetime” and tap “Continue”.

If you already paid: on the same screen tap “Restore purchases”. Use the same Apple or Google account you paid with.

1. 1Open “More” and tap your plan at the top.
2. 2Tap “Manage & support” or “Cancel plan”. The store's own screen opens, and you cancel there.

After cancelling you keep Pro until the paid time ends.

Changed your mind before it ends? Open “More”, tap your plan at the top, and on “Your plan” tap “Resume plan”.

If you bought “Lifetime” while a monthly or yearly plan was running, cancel that plan too, or the store keeps charging it.

The bell at the top of “Home” lists money that is due and work that is due.

To get reminders on your phone: open “More” and turn on “Reminders”. Turning it on needs Pro. Turning it off is always free.

• “Pending”: the money has not been given yet.
• “Part received” / “Part paid”: some of it has been given.
• “Received” / “Paid”: all of it has been given.
• “Overdue”: it is still not settled and the due date has passed.

Archive puts something away. It leaves your lists, nothing is lost, and you can bring it back at any time.

Delete removes it for good.

That is why something that still holds records, like a crop with entries, can only be archived first.

One sowing of one crop on one farm, from start to finish. Cotton this year and cotton next year are two seasons.

Each season has its own income, expense and profit, so you can compare years.

“CURRENT” shows crops still growing. “PAST” shows the ones you closed.

The part of the money that is still not settled: the amount, less what has already been paid.

On the “Parties” screen it is the total that all parties still have to give you.